Courses

Data & Privacy Policy


Last Updated: February 2025

At SheAI, we value your privacy and are committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and protect your information when you interact with our website (www.sheai.co), services, courses, events, and marketing activities.

By using our website and services, you agree to the collection and use of information in accordance with this policy.


1. Who We Are

SheAI is an educational platform dedicated to AI literacy for women, providing courses, events, and community-driven learning. We are a data controller, meaning we determine how and why your personal data is processed. If you have any questions, please contact us at:

📧 Email: [email protected]


2. What Data We Collect & Why

We collect and process your personal data only when necessary and in compliance with GDPR.

Type of Data Purpose of Collection Legal Basis Under GDPR
Name & Email Event registrations, newsletters, marketing & promotions Consent (Art. 6(1)(a))
Billing Details Processing payments for courses & services Contractual necessity (Art. 6(1)(b))
Website Usage Data Improving user experience, analytics Legitimate interest (Art. 6(1)(f))
User-Generated Content Participation in forums, community discussions Consent (Art. 6(1)(a))

We never collect sensitive personal data (e.g., race, religion, political opinions) unless explicitly required and with your explicit consent.


3. How We Collect Your Data

We collect data in the following ways:

  • Directly from you (e.g., when signing up for courses, subscribing to emails, or attending events)
  • Automatically via website cookies & analytics (you can manage your cookie preferences)
  • Third-party integrations (e.g., payment processors like Stripe, email services like Mailchimp)

4. How We Use Your Data

Your data is used to:
✅ Provide you with educational courses & event updates
✅ Send marketing emails (you can unsubscribe at any time)
✅ Process payments & transactions
✅ Analyze website traffic & improve user experience
✅ Ensure compliance with legal obligations

We never sell your personal data to third parties.


5. Data Retention & Deletion

We store your data only for as long as necessary for the purposes outlined above.

  • Marketing Emails: Retained until you unsubscribe
  • Event & Course Data: Retained for up to 2 years for record-keeping
  • Billing Data: Retained for legal compliance (e.g., tax laws)

Right to Deletion: You can request deletion of your personal data at any time by emailing [email protected]


6. Your GDPR Rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

🔹 Right to Access: Request a copy of the data we hold about you.
🔹 Right to Rectification: Correct inaccurate or incomplete data.
🔹 Right to Erasure (“Right to be Forgotten”): Ask us to delete your data.
🔹 Right to Restrict Processing: Limit how we use your data.
🔹 Right to Data Portability: Request to transfer your data to another provider.
🔹 Right to Object: Opt out of marketing or data processing.
🔹 Right to Withdraw Consent: If you previously gave consent, you can withdraw it at any time.

To exercise any of these rights, email us at [email protected]


7. Data Security & Protection

We take security very seriously and implement strong measures to protect your data:

🔒 Encryption: Secure data storage & transmission.
🔐 Access Control: Restricted access to personal data.
🛡 GDPR-Compliant Third Parties: We work only with GDPR-compliant service providers.

If a data breach occurs, we will notify affected users within 72 hours as per GDPR requirements.


8. Third-Party Services & Data Sharing

We may share your data with trusted third parties, but only when necessary:

  • Payment Processors (e.g., Stripe, PayPal): For secure transactions.
  • Email Providers (e.g., Mailchimp, ConvertKit): For newsletters & event updates.
  • Analytics Tools (e.g., Google Analytics, Meta Ads): To improve user experience.

Each third-party provider must comply with GDPR.


9. Cookies & Tracking Technologies

Like most websites, SheAI uses cookies to enhance your experience.

🍪 Essential Cookies: Necessary for website functionality.
📊 Analytics Cookies: Help us understand website traffic (you can opt out).
🎯 Marketing Cookies: Used for personalized ads (you can manage preferences).

You can manage or disable cookies in your browser settings.


10. Email & Marketing Communications

We send emails only if you opt-in (including event registration).

📩 Marketing Emails: If you subscribe, we’ll send you updates, event invites & AI tips.
🚫 Unsubscribing: You can unsubscribe anytime using the link in our emails.


11. Children’s Privacy

Our services are not intended for individuals under 16. If we discover that a child’s data was collected without parental consent, we will delete it immediately.


12. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in regulations or our practices. The latest version will always be available at www.sheai.co/privacy-policy.

📢 If significant changes are made, we will notify users via email or a website announcement.


13. Contact Us

For any questions about this Privacy Policy or to exercise your GDPR rights, contact us at:

📧 [email protected]